1. Introduction
Welcome to Apply Monkey ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered job application automation platform.
We are committed to protecting your privacy and ensuring compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).
2. Information We Collect
2.1 Personal Information
- Contact Information: Name, email address, phone number, address
- Professional Information: Resume, work experience, education, skills
- Job Preferences: Target roles, salary expectations, location preferences
- Account Information: Username, password (encrypted), profile settings
2.2 Voluntary EEO Information
We may collect voluntary Equal Employment Opportunity (EEO) information including:
- Ethnicity (voluntary disclosure)
- Religion (voluntary disclosure)
- Gender identity (voluntary disclosure)
- Sexual orientation (voluntary disclosure)
- Disability status (voluntary disclosure)
- Veteran status (voluntary disclosure)
Important: All EEO information is completely voluntary and cannot be required for job applications. You can always choose "Prefer not to answer" or leave these fields blank.
2.3 Technical Information
- IP address, browser type, device information
- Usage data, application analytics
- Cookies and similar tracking technologies
- Job application activity and success rates
3. How We Use Your Information
3.1 Primary Purposes
- Provide job application automation services
- Match you with relevant job opportunities
- Generate personalized application materials
- Track application success and provide insights
- Improve our AI algorithms and platform features
3.2 Legal Basis (GDPR)
- Contract Performance: Providing our services as agreed
- Legitimate Interest: Improving our platform and services
- Consent: For EEO data and optional features
- Legal Obligation: Compliance with employment laws
4. Information Sharing and Disclosure
4.1 We DO NOT sell your personal information
We never sell, rent, or trade your personal information to third parties for marketing purposes.
4.2 Limited Sharing
We may share information only in these circumstances:
- With your explicit consent
- To complete job applications on your behalf
- With service providers who help us operate our platform
- When required by law or legal process
- To protect our rights or the safety of others
CCPA "Do Not Sell" Rights
California residents can opt-out of any data sharing by using our "Do Not Sell" feature in your account settings or contacting us directly.
5. Your Rights and Choices
5.1 GDPR Rights
Access & Portability
Request a copy of your data
Rectification
Correct inaccurate information
Erasure
Delete your account and data
Restriction
Limit how we process your data
5.2 CCPA Rights
- Right to know what personal information we collect
- Right to delete personal information
- Right to opt-out of the sale of personal information
- Right to non-discrimination for exercising privacy rights
How to Exercise Your Rights
You can exercise these rights by:
- Using the privacy controls in your account dashboard
- Emailing us at privacy@applymonkey.com
- Calling our privacy hotline: 1-800-PRIVACY
6. Data Security
We implement industry-standard security measures to protect your personal information:
- End-to-end encryption for sensitive data
- Regular security audits and penetration testing
- Access controls and authentication
- Secure data centers with physical security
- Employee training on data protection
7. Data Retention
We retain your personal information only as long as necessary for the purposes outlined in this Privacy Policy:
- Account Information: Until you delete your account
- Application Data: 3 years for analytics and improvement
- Legal Compliance: As required by applicable laws
- EEO Data: Until you withdraw consent
8. International Data Transfers
Your data may be transferred to and processed in countries other than your own. We ensure adequate protection through:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions by relevant authorities
- Certification under approved frameworks
- Other appropriate safeguards as required by law
9. Children's Privacy
Our service is not intended for individuals under 16 years of age. We do not knowingly collect personal information from children under 16. If you become aware that a child has provided us with personal information, please contact us immediately.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.
